Administration Assistant Vacancy

Location: NG12 / NG11 Nottingham
Payscale: Commensurate with experience
Position: Permanent, Full Time


Overview

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties include providing support to our managers and employees and carrying out a range of administrative and IT related tasks supporting the Sales Team.

The ideal candidate should have excellent oral and written communication skills and be able to organise their work using tools like MS Excel. If you also have previous experience as a secretary or executive administrative assistant and familiarity within our industry, we'd like to meet you.

Responsibilities
  • Answer and direct phone calls
  • Use Skype
  • Greet clients who visit the office to collect parcels
  • Write and distribute email, correspondence memos, letters and forms
  • Use Excel spreadsheets then upload onto Sage
  • Work with existing systems to source parts from abroad, liaise with customers to ensure all parts are ordered to create one final part to meet customer order
  • Create a Bill of Materials for new products from a similar specification sheet
  • Organise and schedule appointments
  • Plan meetings and take detailed minutes
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
Requirements
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Experience of working with Sage
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment like printers
  • Proficiency in MS Office
  • Excellent time management skills and the ability to prioritise work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organisational skills with the ability to multi-task
How to Apply
If you think that you have the skills, drive and desire to fulfill this exciting position please send your CV and a covering letter to Gary King: This email address is being protected from spambots. You need JavaScript enabled to view it..